Ambassadors Q & A
Here you can find answers to some Frequently Asked Questions (FAQs) for being an ambassador. If you cannot find the answer you are looking for, or would like some more information, do not hesitate to contact us at eot@aegee.eu.
General
What is Europe on Track?
Europe on Track was created in 2012 by AEGEE-Europe and is run entirely by young volunteers. Every year, groups of ambassadors travel across Europe for a month by train, delivering workshops to capture the vision of young Europeans about their future perspectives and to foster meaningful discussions about an annually changing topic.
What is the topic of this year’s edition?
“Europe on Track 12: Eco-Anxiety – How to Channel It?” will focus on the psychological impact of the climate crisis on young people and how to transform feelings of fear and helplessness into collective action for change.
Our goal is to empower youth to understand eco-anxiety, connect with peers facing similar concerns, and channel these emotions into meaningful climate action, fostering solidarity, resilience, and hope across Europe. 💡
When will Europe on Track 12 take place?
Europe on Track 12 will take place between 21 May and 30 June 2026. It will start with a training session for ambassadors from 21–27 May, after which the two teams will embark on their journeys – the Action Tour – for approximately four weeks. The project will conclude with a Final Conference, an evaluation event lasting four days, from 27–30 June.
Additionally, all Ambassadors will commit to approximately 3-4 hours per week for online preparation in April and May.
How can I get in contact with the project team?
You can write us an email at eot@aegee.eu – we’ll get back to you as soon as possible!
Ambassadors
What does it mean to be an ambassador?
Ambassadors are the travellers of Europe on Track. If selected, you’ll embark on an unforgettable six-week journey across Europe during May and June 2026. Throughout the trip, you’ll receive training on this year’s topic, deliver workshops, and interview young people from all over the continent. The experience concludes with a final conference where you’ll evaluate your journey and share insights with other ambassadors.
Can I apply if I’m not a member of a student organisation or NGO?
Yes, you can apply as an ambassador for EoT12 even if you are not a member of a student organisation or NGO.
What tasks do you expect ambassadors to carry out?
Ambassadors will:
– Deliver workshops and interview young people in each city they visit.
– Meet with local stakeholders and political representatives.
– Create written (e.g. social media posts) and visual (e.g. photos and videos) content for Europe on Track’s social media and external channels.
– At the end of the journey, finalise and evaluate their materials to measure the project’s impact in the format of a final conference, where they will draft policy recommendations related to the topic and engage with experts and panelists.
How will the ambassadors be prepared for the project?
Each route begins with a week-long training, during which ambassadors will prepare for the journey and finalise their workshops. This training will take place from 21–27 May. From the moment ambassadors are selected, they will collaborate online with the project team to start preparing the workshops.
How much time per week is needed for the project?
Starting from April 2026, around 3–4 hours per week will be needed to prepare materials and maintain communication with the project team and local organisers from the cities you’ll visit. This workload will increase slightly in June as preparations are finalised. Full commitment is required from 21 May to 30 June 2026.
How does the selection process work?
The selection process has two stages:
1. Application – complete this form by 23 November 2025, 23:59 CET.
2. Interview – shortlisted candidates will be invited for an online interview with the Project Team in December 2025.
Final results will be announced in January 2026.
Are there age restrictions to being an ambassador?
All our ambassadors must be between 18 and 30 years old.
Are there country restrictions to being an ambassador?
We welcome applications from all over the world! However, residents of Council of Europe member countries may be given priority.
Financial Matters
Do ambassadors get a payment?
Europe on Track is a volunteer project – therefore, ambassadors do not receive a salary for their work. Nonetheless, the most important project-related expenses are covered by us.
What is covered for the ambassadors?
Transportation between stops during the route
Local transportation in each city
Accommodation during the project
Food throughout the entire project
Travel from your home to the training location and from the final conference back home
All activities related to the project
How do covered expenses work in practice?
There are three different types of covered expenses:
- Directly covered by the project: Costs such as accommodation and the majority of transportation between stops will be arranged and paid by the project.
- Reimbursable expenses: Occasionally, ambassadors may need to pay for certain project-related expenses themselves (e.g. local public transport tickets). These costs will be fully reimbursed.
- Food allowance: At the start of the journey, ambassadors will receive an allowance to cover food-related expenses. This allowance can only be spent on food and non-alcoholic beverages.
What isn’t covered for ambassadors?
- Visa fees – we will help reduce these costs by providing official invitation letters
- Health insurance
- Personal spending money – based on previous experience, around €200 (depending on personal habits) should be sufficient for the trip
Will you help me get a visa?
If you need a visa for any of the countries on your route, we will provide you with the necessary invitation letters and guide you through the different stages of the application. However, the final responsibility for obtaining the visa lies with you.
When will I receive my reimbursement?
Reimbursements will be processed after the final conference, once all conditions are met — this includes finalising and submitting your materials to the project team and properly documenting all additional expenses. Detailed instructions on how to do this will be provided once you are selected.
Action Tour
What is the Action Tour?
In total, Europe on Track ambassadors travel to around 16–20 cities during the Action Tour. These cities are divided into two routes in different regions of Europe. Each team of ambassadors will be assigned to one of these routes. While travelling, ambassadors will conduct interviews and facilitate workshops in every city they visit, while also documenting their experiences for EoT’s social media platforms and the final evaluation.
The routes for the 12th edition will be announced during the online preparatory meetings.
How many cities will I visit?
The number of cities visited depends on the route you’ll be assigned to. You can expect to visit around 8-10 cities during your 1-month of travel.
Which cities will I visit?
Each ambassador will be assigned to a specific route based on logistics and, as much as possible, their preferences and background. For instance, we will try to avoid assigning you to your country of origin whenever possible.
Is free time included in the trip?
While approximately 8 hours per day will be dedicated to work, you can expect social time organised by local hosts in each city (e.g. city tours, evenings out) and also some free time, when applicable. We believe that rest is essential for our ambassadors to remain productive and maintain a balanced state of mind throughout the journey.